The Toastmaster should briefly explain how meetings work and briefly talk about the value of Toastmasters that they will see at the open house: practice to be a more confident speaker, learn to think more quickly on your feet and deliver more constructive feedback. Download a sample agenda here which outlines the roles and flow of the meeting. Have an energetic Toastmaster lead the meeting with a professional agenda. Make your Open House a spectacle to be remembered to make a great first impression! In addition to these ideas, we suggest the following open house meeting format (video demonstrating it below): As such, we recommend tweaking your regular meeting for an open house by offering refreshments, proudly displaying your club Toastmasters banner, having a theme, using decorations, have a guest book, rely on several greeters to welcome guests and seat them next to members, have membership forms and club dues information ready to share and more. For example, nobody wants to join a group that doesn’t greet it’s guests, start on time or get guests involved. Guests are looking for clubs that deliver a great experience. Give away prizes to people who get friends to the meetings. Ask all members to invite their friends/coworkers.Put out a Press Release with exciting theme and speaker name to local new sources.Post professional flyers available in the Toastmasters resource library on nearby community spaces – coffee shops on their bulletin boards, libraries, and any other community space.For community clubs located in or near center where there is a lot of foot traffic, use a “booth”.Use event (District 57 provides free Meetup to eligible clubs).Publish a Facebook event and have all your members invite others.Contact people you have met at street fairs and other events.Contact guests who have come to previous meetings.Take a look at the Toastmasters resource library which has many professional fliers to choose from.Ĭommunity clubs also require every member involved to market and promote your open house. Invite managers and senior leadership to attend and see the value of a corporate club on professional employee development. Give away prizes to people who bring guests to the meetings. Ask all members to invite their friends/coworkers/managers. Distribute fliers to all members of the corporate club to post in/near their work areas. Get your flier on any screens that displays information for employees (if allowed). Give a ways (candy, etc) so people stop to learn moreįliers in all common areas such as kitchen, cafeteria.A clipboard to collect the names and contact information of those interested.Plenty of free brochures or the Features, Values and Benefits chart, highlighting the benefits of Toastmasters.Friendly smiling Toastmaster members standing at it.Below are suggestions and resources for corporate and community clubs.įor corporations with a central building that much of the population moves through, set up a booth or table. Market Your Open HouseĮveryone in your club is a member of your marketing team to advertise your open house. ![]() The accompanying spreadsheet, breaking down the steps. Toastmaster Magazine article on how to plan an open house, written by our own D57 member, Lindy Sinclair Okay, I’m willing, but what do I do? Here is the answer!! The article and spreadsheet below show exactly what to do every day for the 5 weeks leading up to your club’s open house. But that’s a little like saying “work on your marriage”. But what, specifcally, should you do for best results? When a club decides to hold an open house, it wants to put on its best show for the guests. Plan Your Open Houseīefore the first guest walks in the door, you need to plan for success. There are 4 steps to organizing and running an Epic Open House 1. An event that is not a Toastmasters meeting doesn’t have the same impact as putting on a high-quality meeting, possibly with a featured speaker and refreshments to attract guests. The best way to get someone to join Toastmasters is to show them Toastmasters. An open house is a special Toastmasters meeting which is held for the intent of recruiting new members.
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